Q

How to set up all users of a database to have editing rights

I'm working with a database on the network with four users. How do I set up users to have editing rights? All users use XP Pro OS.

I'm working with a database on the network with four users. How do I set up users to have editing rights? All users use XP Pro OS.
You will need to modify the database's ACL (access control list) to include the users' names (or a group containing those users) and set the "Access" level to "Editor."

When you mention a "database on the network" (and mentioned your OS), I hope you mean a database available on your Lotus Domino server. Lotus Notes is not a peer-to-peer application and requires a Domino server to enable multiple users to access a database synchronously (at the same time). If your database is simply stored on a network share, only one user will be able to access that application at any one time.

To modify the ACL you will also need to open the database using an ID (username) that has at least "manager" access to the database.

To change the ACL:

  1. Open the database.
  2. From the menu, choose "File" -> "Database" -> "Access Control."
  3. Under the "Access Control List" section, click the [Add] button.
  4. Choose the name of the user/group that you wish to grant access.
  5. From the "Attributes" on the right hand side of the ACL dialog, change the "Access" for the user/group you have added to "Editor."
  6. Choose the [OK] button in the ACL dialog box.
If a User/Group already exists in the database ACL, you can simply click on their name in the access list, and again from the "Attributes" on the right hand side of the ACL dialog, change the "Access" for the user/group you have selected to "Editor."
This was first published in April 2006
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