Learning Guide

Step 5: Divide larger tasks into groups of smaller ones

"Break a job into bite-sized pieces," Dr. Tytel explains. "Don't procrastinate because it can't all be done at once." Kaufman uses the analogy of cleaning a room. You may not have time to clean the whole room, but you should pick a task to match the amount of time available. "If you've got 20 minutes, you can do a drawer. With 40 minutes, you can clean a closet. With an hour, maybe you can clean the whole room," she says.

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10 STEPS TO SUCCESSFUL TIME MANAGEMENT

 Home: Introduction
 Step 01: Getting started
 Step 02: Set clear goals and objectives
 Step 03: Keep an activity log
 Step 04: Handle e-mail and phone calls in batches
 Step 05: Divide larger tasks into groups of smaller ones
 Step 06: Prioritize tasks
 Step 07: Set aside chunks of time to do nothing
 Step 08: Don't overwork yourself
 Step 09: Learn when to say no
 Step 10: Know when you need time management help

This was first published in April 2005

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