Step 5: Divide larger tasks into groups of smaller ones

In the hustling bustling world of IT, one thing Windows computing managers never have enough of is time. How often have you arrived at work in the morning with an ambitious agenda, only to find yourself sitting at your desk eight to ten hours later with nothing crossed off your to-do list? If this happens to you regularly, you may have a time management problem.

"Break a job into bite-sized pieces," Dr. Tytel explains. "Don't procrastinate because it can't all be done at once." Kaufman uses the analogy of cleaning a room. You may not have time to clean the whole room, but you should pick a task to match the amount of time available. "If you've got 20 minutes, you can do a drawer. With 40 minutes, you can clean a closet. With an hour, maybe you can clean the whole room," she says.


10 STEPS TO SUCCESSFUL TIME MANAGEMENT

 Home: Introduction
 Step 01: Getting started
 Step 02: Set clear goals and objectives
 Step 03: Keep an activity log
 Step 04: Handle e-mail and phone calls in batches
 Step 05: Divide larger tasks into groups of smaller ones
 Step 06: Prioritize tasks
 Step 07: Set aside chunks of time to do nothing
 Step 08: Don't overwork yourself
 Step 09: Learn when to say no
 Step 10: Know when you need time management help
This was first published in April 2005

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