Manage

Migrate Exchange Server mailbox data to a .PST file

Discover how to migrate Exchange Server mailbox data to a .PST file using either Microsoft Outlook's built-in Export feature or the ExMerge utility.

National Information Security Group

I have a client that wants to downgrade from Windows Small Business Server (SBS) to Exchange Server. However, they would also like to keep users' email local, using Microsoft Outlook 2003 on Windows XP clients.

How do I migrate employees' email and other public folder data off of the Exchange server and attach the email and data directly to their Outlook accounts?

There are different ways to extract data from an Exchange mailbox and put it into a .PST file; which can then be attached directly to an Outlook profile. For just a few mailboxes, you might want to use Outlook's built-in Export feature. Run through the wizard to export the data into a .PST file.

Optionally, you can use the ExMerge utility included with Exchange Server, although this requires some knowledge of Exchange permissions. ExMerge will allow you to extract all the messages in one action from the server itself.

Once you've moved mail into a .PST file for a given user, create a new Outlook profile and select the .PST as the delivery location.

Do you have comments on this Ask the Expert Q&A? Let us know.

Ask an Exchange Server question in our forum.

This was last published in January 2009

Dig Deeper on Exchange Server setup and troubleshooting

All
News
Get Started
Evaluate
Manage
Problem Solve

Related Q&A from Bradley Dinerman

Prevent duplicate appointments in Microsoft Outlook 2003 calendar

Are you having trouble with duplicate appointments in your Microsoft Outlook 2003 calendar? Learn what may cause this to happen. Continue Reading

Exchange Server 2003 collects email from only specific POP3 domains

Find out how you can avoid DNS issues related to a Exchange 2003 server only collecting email from specific POP3 domains. Continue Reading

Configuring the default recipient policy in an Exchange 2003 environment

Learn the best way to configure the default recipient policy in an Exchange 2003 test environment. Continue Reading

Have a question for an expert?

Please add a title for your question

Get answers from a TechTarget expert on whatever's puzzling you.

Meet all of our Windows Server experts

View all Windows Server questions and answers

SearchServerVirtualization

Generate a Hyper-V report to track clusters, nodes with PowerShell

It's difficult to navigate all the information related to Hyper-V nodes and clusters, so use PowerShell commands and scripts to ...

Disaster recovery vs. backup: Plan for and prioritize VM workloads

Before admins design a recovery plan, they must plan out which VM workloads need a disaster recovery environment and which need ...

How to realize server virtualization energy savings

Virtualizing servers is one of the most effective steps to reduce energy consumption, especially when the hypervisor and VM ...

SearchCloudComputing

Cloud-based quantum computing inches slowly toward enterprise

A lot of questions -- and complexity -- still surround quantum computing. But as enterprises eventually ramp up with the ...

Cloud cost management tools heat up with Apptio sale

Why does private equity firm Vista Equity Partners want to pay nearly $2 billion for IT spend analytics vendor Apptio? Here's a ...

Break down the main features of Azure DevOps Services

DevOps continues to influence how vendors shape their cloud offerings, and this was the case behind Microsoft's recent rebranding...

SearchSQLServer

5 FAQs on SQL Server containers and how to manage them

Running SQL Server in containers creates new challenges for database administrators. The answers to these questions can guide you...

The Power BI-PowerShell cmdlet cheat sheet

DBAs can manage Power BI data sets, workspaces and reports with PowerShell. Using the two tools together makes for a more ...

Implement SQL Server security best practices in 4 easy steps

Managing SQL Server security doesn't need to be difficult. These four best practices from Microsoft MVP and author K. Brian ...

SearchEnterpriseDesktop

Microsoft reissues Windows 10 October Update, Server 2019

Windows Server 2019 and the Windows 10 October Update are back in IT admins' hands, six weeks after the company pulled them from ...

Settle the debate on how to deploy Windows 10 desktops

IT pros have a decision to make when delivering and managing Windows 10. They can use a DaaS provider, manage the desktops with ...

Use IT help desk tools to track, resolve and prevent IT incidents

The software that manages the IT help desk must allow admins to track, monitor and resolve incidents to optimize the benefits ...

SearchVirtualDesktop

How VDI admins can earn VMware and Citrix certifications

Certifications from Citrix and VMware validate an IT professional's skills with respect to a certain program or tool, and they ...

Test your knowledge of VDI vs. RDS for desktop hosting

RDS and VDI each offer benefits for certain use cases. Test yourself to see if you know when RDS is a good idea and when ...

Learn how to best deploy VDI on HCI

IT pros considering using HCI to power their VDI deployments should listen to this advice from three IT pros on how to get buy-in...

Dig Deeper on Exchange Server setup and troubleshooting

Related Q&A from Bradley Dinerman

Have a question for an expert?

Start the conversation

0 comments

Register

Login

Forgot your password?

Your password has been sent to:

Please create a username to comment.