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Setting up a shared task list in Exchange 2003 public folders

SearchExchange.com expert David Sengupta discusses how to enhance your Exchange 2003 public folder functionality to allow shared task lists.

I would like to set up an Exchange Server public folder with a shared task list. The task list will contain action items for a group of people. When the due date approaches, based on the reminder setting, I would like an email sent out. The email would be sent to any recipients listed as contacts for that task item. We use Exchange 2003. Is this something that can be done with the base product or is there an Exchange Server add-on product that would accomplish the goal?
VIEW MEMBER FEEDBACK TO THIS ASK THE EXPERT Q&A.

No, this is not possible with out-of-the-box Exchange Server. Exchange public folders act differently than mailboxes for this kind of thing. You may be able to write a script similar to that described on Sigfried Weber's CDOLive.com site, or query your favorite search engine for '"public folder" tasks reminder or similar.


MEMBER FEEDBACK TO THIS ASK THE EXPERT Q&A:

Setting up tasks as a public folder is completely possible. You need to create a custom form and then import the form into your public folder. If you browse the Web for Outlook form creation you will find all the how to documents you need.
—Wayne R.


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Related information from SearchExchange.com:

  • Expert Advice: Managing items in an Exchange public folder
  • Learning Guide: An admin's guide to Exchange Server public folders
  • 15 tips in 15 minutes: Managing recipients and distribution lists
  • Reference Center: Exchange Server contacts and calendars resources
  • Reference Center: Exchange public folder management tips and resources
  • Dig Deeper on Exchange Server setup and troubleshooting

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