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Publishing a folder in Active Directory

Step-by-step look at how to create and publish a shared folder in Microsoft Active Directory.

Publishing files in Microsoft Active Directory requires two steps. First, you create and share a folder to house the files. The folder can be any sharable type, including a Distributed Files System (DFS) folder. Then you publish the folder. The properties of the folder determine the sharing that is permitted (read/write, read only, etc.) Any file object placed in the folder inherits the sharing properties of the folder.

Here's how:

  1. Share a Folder
    1. Using Windows Explorer, create a new ADTips folder on any of your disk volumes.
    2. Right-click the folder name, click Properties, then Sharing, then Share This Folder.
    3. When the NewObject -- Shared Folder dialog box appears, type Tips in the Share name box. If you click OK at this point, Everyone has read/write permission to this shared folder. To change the default permissions, click on the Permissions button.
    4. Populate the folder with any files you wish -- documents, spreadsheets, presentations, etc. The sharing properties of the files are inherited from the folder.
  2. Publish the Folder
    1. Go to the Active Directory Users and Computers snap-in and right-click on the Organizational Unit to which you want to publish the folder. Then click on New and Shared Folder
    2. In the dialog box that appears, type ActiveDirectoryTips in the Name box.
    3. In the Network Path name box, type the path to the shared folder, something like hq-res-dc-01.searchWin2000.comTips and then click OK.

Browse the Directory

Users can now access (and manipulate if permissions allow) the files using the following procedure:

  1. Double-click My Network Places.
  2. Double-click Entire Network, then double-click Entire contents of network.
  3. Double-click directory.
  4. Double-click the domain name searchWin2000 then double click the organizational unit in which the folder was published.
  5. Double-click on the ActiveDirectoryTips volume

Kevin Sharp is president of Accurate Information Inc. He has years of experience as a system administrator with various operating systems, and is a member of the Institute of Electrical and Electronic Engineers.

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Related Book

Active Directory Bible
Author : Curt Simmons
Publisher : Hungry Minds
Published : Nov 2000
Summary :
With the release of Windows 2000, Microsoft introduced an entirely new approach to networking involving directory services. IT professionals are now responsible for designing a Windows 2000 Active Directory infrastructure, implementing it, maintaining it, and using Windows 2000 support technologies. This comprehensive Bible gives you all the knowledge necessary to successfully plan, deploy, and maintain an Active Directory network.

Dig Deeper on Windows systems and network management