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Working Exchange offline

Administrator Tip: Working Exchange offline

Working Exchange offline
Adesh Rampat

Users who access the company's network remotely (at home or on the road) will want to read mail. Depending on your remote setup, staying connected may prevent other dial-up users from accessing the network, especially in smaller organizations with fewer available telephone lines. To resolve this problem, you can enable offline email usage for users with dial-up connections.

Here's how to enable offline usage. Do these steps on the client.

Setting up for offline usage

  • In Microsoft Outlook go to Tools/services

  • Select Microsoft Exchange server

  • Click the Properties button, and then select the Advanced tab. The settings for enabling offline folder use will be displayed. Accept default settings.

Establishing a connection

  • In Microsoft Outlook go to Tools/Services

  • Then select Microsoft Exchange server

  • Click on the General tab

  • Select "Manually control connection state" radio button and Choose the connection type when starting check box

When the user next logs on to the Exchange server, a dialog box will appear prompting him either to download mail or work offline.

Some users may prefer to synchronize with their mailboxes automatically. This can be done by selecting the Remote Mail tab in the Microsoft Exchange Server Properties dialog, and selecting any of the options that will work best for a user.


Adesh Rampat has 10 years experience with network and IT administration. He is a member of the Association of Internet Professionals, the Institute for Network Professionals and the International Webmasters Association. He has also lectured extensively on a variety of topics.

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Related Book

Exchange™ 2000 Server Administrator's Bible
Author : Robert Guaraldi, Matthew Often, Sam S. Gill and Paul Guaraldi
Publisher : Hungry Minds
Published : May 2001
Summary :
Exchange 2000 promises to be the most effective, easy to use, and "interoperable" application for messaging and collaboration. The Exchange 2000 Server Bible offers administrators all the information to install and administer Exchange with real-world examples and inside details on mastering related products.


This was last published in June 2001

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